Required Documentation for MX Registration
Constitutive Certificate of Legal Entities
Power of Attorney (If applicable)
Official Identification of the Legal Representative
Positive Compliance Opinion (SAT)
ACH Payment Authorization Form
Complete contact form for verification
MX Carrier Registration Form
Direct access to the Registration Form on our website, click here.
For carriers with a Mexican company name, select the I am a Carrier in Mexico option.
A form with five tabs will open, where you will proceed by filling in the company's details and activities, and providing the necessary documents for the registration process.
Tab 1. Contact Information
COMPANY
In the company field, you must enter the real name of the individual or legal entity, not the DBA.
It is important that it be correct, as this email will be used to create your carrier username on our platform, you will receive the password, and you will use it to access Fr8App, etc.
Attention: It must be unique. If the same person manages multiple companies in a group, for example on the Mexican and American sides, they will not be able to register both carrier accounts with the same email; the system will display an error.
PHONE
It is also important that it is real and belongs to the administrator who will manage the Fr8App account, as it is used for password verification and recovery.
Tab 2. Documentation
In this initial registration form, you are asked for four mandatory documents to proceed with the registration process:
- Copy of RFC.
- Proof of tax address.
- Legal representative's ID.
- Positive compliance opinion from the SAT.
Please have your documents ready to speed up the registration process.
Our auditing team may contact you to request additional documents at a later stage, if necessary.
Tab 3. Certifications
You are offered the option to select and attach the number of the three most common certifications, or select the "other" box.
If you select any of the options, a box will open for you to enter your corresponding ID number.
Tab 4. Payment Information
This is where you fill in your banking information so Fr8App can process your payment. You'll be given the option to check a box to fill in this information later if you wish, to expedite the registration process.
Tab 5. Finish
Here's where you must confirm and accept:
- Fr8App Payment Terms.
- Fr8App Contract Terms and Policies:
You must check both boxes to complete the process.
Tab 6. Success Message
Upon completion, you'll receive a success message confirming your successful receipt of your form, and you'll be contacted shortly.
Required Documentation for MX Registration
Constitutive Certificate of Legal Entities
It contains the company name, seal, and public property registry (last page).
The articles of incorporation or social contract are the mandatory document that provides proof and legality to the incorporation of a company when creating a business.
It records information about the company's members, the company's interests, the fundamental bylaws of its operation, the contributions of its members, among other aspects.
The most common elements to validate in this document are:
- Place and date the company was incorporated.
- Its corporate name or denomination.
- The company's registered office.
- The names of the individuals or legal entities that constitute the company.
- The appointment of the directors and the designation of those who must bear the corporate signature.
Power of Attorney (If applicable)
A copy of the power of attorney must be provided, including the name of the transportation company's legal representative, if applicable.
Official Identification of the Legal Representative
This document certifies the legal status of the company's legal representative. The most common are two:
- INE.
- Passport.
The elements to be validated in this document are:
- The name on the identification matches the name of the person representing themselves as the legal representative.
- The period of validity of the document.
Tax Status Certificate
The tax status certificate is a document that allows an individual or legal entity to verify their status with the Tax Administration Service (SAT).
This certificate contains information about taxpayers and reflects their economic activity.
The Federal Taxpayer Registry (RFC) is essential when issuing the certificate. It is the unique registration code used to identify individuals who must contribute to public spending with the SAT.
The tax status certificate has multiple purposes, such as:
- Know the taxpayer's tax regime.
- Know their economic activity and the length of their tax contributions.
- Stay up-to-date with tax obligations.
- Verify their identity and verify their RFC (Registered National Taxpayer Identification Number).
- Provide formality for legal and commercial purposes.
- Serve as an identity document for government authorities.
The elements to be validated in this document are:
- The name of the legal entity or individual registering.
- Current date, within the last two calendar months.
- The registered address information must match the proof of address.
- Active registration status.
- The Economic Activity must be local or foreign general cargo trucking.
Tax update transaction acknowledgments are not valid.
Positive Compliance Opinion (SAT)
This is a report issued by the SAT that allows instant verification of the compliance status of tax obligations at the time of the request.
If the Compliance Opinion is negative, an update must be requested. Keep in mind that after submitting tax obligations (payments), the tax administration will have a maximum of six days to respond, after which taxpayers can generate a new compliance opinion.
The most common elements to validate in this document are:
- Name of the legal entity or individual registering.
- Positive opinion.
- Current date, within the last two calendar months.
Proof of Residence
Document used to verify the place of residence or address of an individual or legal entity. It is an essential requirement for processing transactions with service providers, as well as for administrative procedures.
The most recent utility bill in the taxpayer's name must not be older than 3 months; it is not necessary to present the bills as paid.
- Electricity.
- Water.
- Gas.
- Telephone.
- Internet.
The elements to be validated in this document are:
- The address must match the one registered on the Tax Status Certificate.
- In the case of legal entities, it must be marked as the Company Name or Legal Representative.
- If the address is not in the name of the legal representative but in the name of the spouse, the address must match the legal representative's INE (only applies to individuals).
- The issuance must be valid for no more than 3 months.
SCT Permit
Document that certifies registration in the Federal Taxpayer Registry (RFC) at the SCT.
The elements to be validated in this document are:
- That it is in the name of the business name (legal or natural person being registered), or alternatively, in the name of a legal representative with a power of attorney. SCT permits are not permitted in the name of operators.
- Validity is indefinite.
NOTE: If the carrier is in the process of applying for an SCT permit, the payment receipt will be considered as a TEMPORARY document.
However, it is essential to present the permit once obtained.
- The receipt must be in the name of the company or, alternatively, in the name of the legal representative with a power of attorney.
- It must include a stamp confirming payment.
- The description must indicate operation and exploitation of federal trucking services.
Current Insurance Policy
A copy of the insurance policy must be provided, verifying the following:
- Correct names of the individuals and legal entities, as appropriate based on the tax information provided.
- Correct headings and paragraphs related to tractor-trailers (not boxes, not chassis).
- General validity of the policy.
- Coverage, with special attention to civil liability and third-party damages, and with an insured amount greater than two million Mexican pesos.
Certifications
If you have marked any certification as available, you must provide proof of its validity so that it can be evaluated in your carrier profile in Fr8App.
The most common certifications and their expected validation are as follows:
CTPAT
Your CTPAT ID must be included.
A screenshot from the CTPAT portal must be provided, reflecting your tax name and active status.
OEA
Proof of a current OEA certification (formerly NEEC) is required.
HAZMAT
Special permit/Certification from the SCT (Ministry of Transport and Transportation) for carriers that move hazardous materials.
No additional paperwork is required for this certification, as it is audited on the Tax Status Certificate, which must be correctly described.
Fr8App Contracts and Policies
To collaborate with Fr8app, you must sign certain documents that reflect the terms of service and our protection and anti-corruption policies, among others.
Currently, the following documents are required:
- Service Provision Contract
- Anti-Corrupt Practices Policy
- Confidentiality Notice
Service Provision Contract
These can be downloaded from the last tab of the registration, FINISH.
The elements to be validated in this document are:
- Name of the legal entity or individual being registered. The DBA of the business name is not valid, but the name as it appears on the tax status certificate.
- For legal entities, you must include information from the articles of incorporation and the power of attorney. Representative, if applicable.
- It must include the name, signature, and date the document was signed.
- All pages must be signed at the bottom, usually all pages on the right side.
- The last page includes the date, our signature, and the name of the legal representative. Carrier must include the business name, name of the legal representative, and signature.
Anti-Corrupt Practices Policy
Downloadable from the last tab of the registration, FINISH.
This document must include:
- Date.
- Name and signature of the legal representative.
Confidentiality Notice
Downloadable from the last tab of the registration, FINISH.
This document must include:
- Date.
- Name and signature of the legal representative.
Bank Information Verification
Proof of bank information is requested to:
- audit the legitimacy of the carrier's business name.
- register the preferred payment method on the platform.
The following receipts are accepted:
- Canceled/Void Check. A copy of a canceled check is requested, verifying the ownership of the bank checkbook according to the tax information provided.
- Bank Statement. A cover page of the most recent available bank statement is requested, verifying the ownership of the account according to the tax information provided. The correct tax name of the entity, the name of the bank or banking institution, the account number, and the date of the assignment must be legible and no more than three months old.
- Factoring Notice of Assignment (NOA). If the shipping line works with a factoring company, the Notice of Assignment, which demonstrates the commercial agreement between both entities, is requested, verified, and recorded. The full name of the factoring company, the full name and address of the transportation line, contact telephone numbers, and corresponding signatures must appear in the NOA.
ACH Payment Authorization Form
This is an internal document from the Fr8app payments department, which records the carrier's preferred payment method.
It must contain complete banking information to receive payments from Fr8App, as well as the carrier's financial contact information and signature.
It is available in Spanish and English, and can be found below for download:
GPS Proof
All our registered carriers must provide a valid GPS system.
As part of your registration process, you must demonstrate and justify the existence of active GPS systems in your company, using one of the following evidence:
- Copy of the contract with your GPS provider.
- Recent invoice payment to your GPS provider.
- Screenshot with the GPS system running.
- Generation and sharing of a mirror account or demo tracking link.
Complete contact form for verification
As part of your onboarding process, you must complete your company's contact form.
This mapping must contain all relevant contacts for the operational management and monitoring of your shipments, as well as escalation contacts, for all your shifts (daily, evening, night, and weekends).
You can download our contact form here (available in Spanish and English).
Please be disciplined when mapping contacts and inform your teams about the Fr8App registration process, as our auditors will randomly verify contacts (by phone, email, or WhatsApp), inviting them to save and store our contacts in their address books so they can be easily identified as safe numbers in subsequent shipments.
These contacts must respond and correctly identify themselves to our auditors for this step to be completed, and therefore their registration in our system can be completed.