Documentation provided via RMIS
Certificate of Liability Insurance
Documentation provided via manual audit
ACH Payment Authorization Form
Introduction to RMIS
Registry Monitoring Insurance Services is a compliance and monitoring service for the transportation sector, leader in its category in the USA.
It is a service/platform of the American company Truckstop, which helps us to make easier and faster the onboarding of American carriers: it collects documentation, validates registrations and insurances among other functions.
You can check its general info on su web.
Fr8App has an integration with RMIS, so that our platform and our carrier registration process are 100% synchronized with RMIS.
USA Carrier Registration Form
Direct access to the USA Carrier Registration Form on our website, click here.
For carriers with an American company name, choose I am a USA Carrier.
A screen will open in English with a summary of what you will need for the registration so that you can prepare it, and click on the GO TO NEXT STEP button to begin the process, where you will advance step by step providing the requested documentation.
At the beginning of the tour, the type of carrier / carrier prequalification: must be selected, as this will configure and design the subsequent registration screens:
The carrier must choose whether to do:
- Interstate.
- Interstate US.
- Intra Canada.
Depending on the option chosen, the system asks for the necessary references.
A. INTERSTATE
- US Docket (MC, FF, MX).
- MC. Motor Carrier. Carrier number in USA.
- US Dot Number.
B. INTERSTATE US
Intrastate Carrier. Contains drop-down to choose prefix.
C. INTRACANADA
- CVOR.
- NIR.
- NSC. Contains drop-down to choose prefix.
Documentation provided via RMIS
W9
This proof of U.S. tax status is used to verify the carrier's tax ID and official registered address.
Carriers are registered in the system with the official name as it appears on their W9. In case there is a DBA name, it is also registered, and all tax and legal documentation is verified to be correctly registered with your tax name and not your DBA in all the documentation of the registration process.
Certificate of Liability Insurance
This document is required and validated by RMIS, where, through our integration:
- RMIS does not allow the registration of carriers whose policies are not in force.
- In case of active carriers, it notifies as an error in the profiles of those carriers whose policies have expired.
However, a double manual check is made by auditing the policies and analyzing their coverages and validity date.
Motor Carrier Document (MCD)
It is the document that confirms the registration of the American carrier with the FMCSA - Federal Motor Carrier Safety Administration.
RMIS already validates that the Motor Carrier registration is active with the FMSCA. The MCD is additionally requested to validate both the USDOT number and the MC/MX number. It also rules out that they are not brokers.
Documentation provided via manual audit
Verification of Bank Details
Proof of bank details are requested, to:
- audit the legitimacy of the carrier's company name.
- to register the preferred means of payment on the platform.
The following receipts are accepted:
- Cancelled Check / Void Check. A copy of the cancelled check is requested, in which the ownership of the bank checkbook is verified according to the fiscal data provided.
- Bank statement. The cover page of the last available bank statement is requested, in which the ownership of the account is verified according to the fiscal data provided. The correct fiscal name of the entity, name of the bank or banking institution, account number, and no more than three months old must appear legibly.
- Factoring NOA. In the event that the transportation line works with a factoring company, the Notice of Assignment that demonstrates the commercial agreement between both entities is requested, verified and registered. This NOA must contain the full name of the factoring company, full name and address of the transportation line, contact telephone numbers and corresponding signatures.
ACH Payment Authorization Form
This is an internal Fr8app payment area document that records the carrier's preferred payment method.
It must contain the complete bank information to receive payments from Fr8App, in addition to the relevant contact in the carrier's finance area and your signature.
It is available in ENGLISH AND SPANISH, and can be found below for download:
Proof of GPS
All our registered carriers must provide a valid GPS system.
As part of your registration process, you must demonstrate and justify the existence of active GPS systems in your company, through one of the following evidences:
- Copy of the contract with your GPS provider.
- Recent invoice payment to your GPS provider.
- Screenshot with the GPS system in operation.
- Generation and sharing of mirror account or demo tracking link.
- Ficha completa de contactos para verificación
As part of your registration process, you must complete your company's contact mapping.
This mapping should contain all relevant contacts for the operational management and monitoring of your shipments, as well as escalation contacts, in all your shifts (daily, evening, night and weekends).
You can download our contact form here (available in English and Spanish).
Please be disciplined in contact mapping and inform your teams of the Fr8App registration process, as our auditors will randomly verify contacts (by call, by email, by Whatsapp), inviting them to save and store our contacts in their address books so that they can be easily identified as secure numbers in their subsequent shipments.
It is necessary that these contacts respond and identify themselves correctly to our auditors for this step to be completed, and therefore their registration in our system can be completed.